General 
 

1. As the Financial Performance Table shows, the 1997/98 budget year was an unsteady one for the Association, particularly, in terms of income generation. At the end of the budget year, the actual income received was slightly more than $1.1 million. This represents 79% of the expected income of $1, 403,000. 
 

Figure 7 and Figure 8 
 

1. The uncertain financial position of the Association necessitated the need to closely monitor its expenditure on a monthly basis against its income level. Actual net total expenditure for the budget year was $984,772. This amounted to 71% of the expected net expenditure of $1,386,000. Measured against the actual income received, this represented 89%. This means that the Association spent slightly less than it received. 

Income 
 

Figure 9 
 

1. Total membership subscription payment, one of the key sources of income, was 84% ($252,000) of the expected intake of $300,000. This is in contrast with the 1996/97 budget year where the performance was more than 100% of the expected income of $280,000. It should be pointed out, however, that a major factor which contributed to the high level of payment last year was the directive of the Executive Board to the Secretary-General to inform members to pay their arrears before the 9^th General Conference in order to be in good standing. And the response was very positive. The Secretariat would have to take similar action with respect to the next COREVIP which is scheduled to be held in Tanzania in February 1999 to improve the intake from subscriptions.

Figure 10 and Figure 11 
 

1. Another important area is subventions from African Governments and the OAU 1997/98. The Association did not receive the annual subvention of $10,000 from the OAU in the budget year. The amount is expected to be received from the OAU which has maintained its support to the Association. With respect to African Governments, a key contributor to the Association has been the Federal Government of Nigeria which has ceased its support in the past four years. Other promises received from the Governments of Cote d' Ivoire and Zambia have yet to be received despite several follow-ups. Perhaps, some intervention by Members of the Board may yield positive results. The Association will continue to pursue these promises.

1. As noted from the financial performance data, the Association received a two-year grant of $250,000 from the Ford Foundation for institutional support, including the Core Programme. $150,000 of this amount allocated to the budget year.

1. On the restricted grants for programmes, 76% (close to $680,000) of the expected grants of $886,000 was received. These includes payments from SAREC and the Dutch Government for the Study Programme, IDRC , UNESCO, Carnegie, and Blackside, to mention a few. The Association expects the situation to improve in the near future as funding from its major donors is assured.

Expenditure 
 

Figure 12 
 

1. The three major categories of expenditure - administration, information and communication and programme and cooperation - were within the limits of actual income received. The expenditure level in administration was 82% of the budget allocation of $342,000. However, item such as salaries and allowances/benefits and maintenance and repairs reached high levels of expenditure. In the former case, the high expenditure level was due to improvement in the salary level of the support staff and adjustment in the remuneration for the head of administration and finance. The high expenditure level in maintenance and repairs was due particularly to the old age of the AAU vehicles in use, as well as the increasing number of office equipment that need regular maintenance. Expenditures on other items such as entertainment, miscellaneous, equipment were high. These will require close observation in the next budget.

1. The expenditure level in information and communication is in line with the budget allocation - 69% of $93,000. It should be noted here that part of the salary payments for the head of the section and support staff was covered by programme grants. This was also the case of the printing of AAU newsletter and official publications where programme grants covered the cost.

1. In the area of programme and cooperation, a key item was the programme activities funded from restricted grants which had an expenditure level of 91% of the actual grants ( $677,830) received. As noted earlier, with the firm commitment of support received from the AAU major donors, the level of expenditure for programmes in the next budget year is expected to increase significantly. 

Figure 10 
 

ANNEXE 2: Staff and Organizational Chart of the Secretariat 
 

The Secretariat is the permanent executive organ of the Association. It functions under 

the supervision of the Executive Board and under the direction of the Secretary-General. 
 

During the year 97-98, the Secretariat underwent some changes at the level of the support 

staff. The composition of the staff as at now is the following: 
 

• Secretary-General: Prof. Narciso Matos (Mozambique);
• Director of Research: Prof. Akilagpa Sawyerr (Ghana);
• Head of Administration and Finance: Dr. Dominic N. Tarpeh (Liberia);
• Head of Information and Communication: Mr. Zoumana Bamba (Burkina Faso);
• Head of Programmes and Cooperation: Prof. G.O.S. Ekhaguere (Nigeria);
• Programme Officer (Hopes on Horizon): Prof. Chris Nwamou (Nigeria).

• Technical Assistant Mr. Kofi A. Arthiabah;
• Accountant Mr. Cozy Clottey;
• Librarian Mrs. Victoria Duah;
• Programme Assistants

Mrs. Alida Baëta;  

Mrs. Gabrielle Hansen; 

Ms Agnes Apedoe; 

Mrs. Margaret Pappoe 
 

• Stenographer Secretary Ms Elesi Hodasi;
• Messenger/Cleaner Mr Harrison Odoi;
• Drivers Mr Abraham Anokye;

Mr Theophilus Zaah; 
 

• Gardener Mr Emmanuel Tawiah;
• Watchman Mr Osmanu Jindo.

Figure 13 
 
 
 
 

President: Prof. Andrew Siwela, Former Vice Chancellor, University of Zambia  

Vice Presidents: 
 

Prof. Hauhouot Asseypo, Universite de Cocody, Côte d'Ivoire 

Prof. Ali A.M. Babiker, Islamic University of Omdurman, 

Sudan 

Prof. Doroty L. Njeuma, University of Buea Cameroon 
 

Members: 

Prof. Hassan Mekrar, Universite de Mohammed I, Morocco 

Prof. Abdel Hamid Shalaby, University of the Suez Canal, 

Egypt 

Prof. Peter Katjavivi, University of Namibia 

Prof. John Melamu, University of North West, South Africa 

Prof. Brown B. Chimphamba, University of Malawi 

Prof. Deo Kambanda, Universite Nationale du Rwanda 

Prof. M.L. Luhanga, University of Tanzania  

Prof. George Eshiwani, Kenyatta University, Kenya 

Prof. Lamine N'Diaye, Universite de Saint-Louis, Senegal 

Prof. Wale Omole, University of Ife, Nigeria 

Prof. Eugene Amonoo-Neizer, Kwame Nkrumah University of 

Science and Technology, Kumasi, Ghana 
 

Alternate Members: 
 

Prof. Shamkey Khater, University of Tanta, Egypt 

Prof. Moletsane, National University of Lesotho 

Prof. M.Wiechers, University of South Africa 

Prof. P.M. Makhurane, National University of Science and 

Technology, Zimbabwe 

Prof. G.Midende, University of Burundi  

Prof. Ratemo Michieka, Jomo Kenyatta University of Science 

and Technology, Kenya 

Dr. Wole Ab Yisak, University of Asmara, Erithrea 

Prof. Mogessie Ashenafi, University of Addis Ababa 

Ethiopia 

Prof. Osseni Tidjani, Universite du Benin, Togo 

Prof. Nenfort Gomwalk, University of Jos, Nigeria 

Prof. Daniel Chaytor, University of Sierra Leone. 
 

As at June 1998, the 148 Members of the AAU stem from the following 43 African 
countries: 
 
 

Algeria	Angola
Benin	Botswana
Burkina Faso	Burundi
Cameroon	Central African Republic
Chad	Congo (Brazzaville)
Congo (D.R.)	Cote d'Ivoire
Egypt	Eritrea
Ethiopia	Gabon
Ghana	Kenya
Lesotho	Liberia
Libya	Madagascar
Malawi	Mali
Mauritania	Mauritius
Morocco	Mozambique
Namibia	Niger
Nigeria	Sierra Leone
South Africa	Sudan
Swaziland	Tanzania
Togo	Tunisia
Uganda	Zambia
Zimbabwe

 

1. African Regional Centre for Technology  

2. Pan African Documentation and Information System