Association of African Universities -

The Association of African Universities (AAU), an international non-governmental organization (INGO), with headquarters in Accra, Ghana, was set up in November 1967 by universities in Africa to promote cooperation among themselves and between them and the international academic community. The AAU wishes to announce a vacancy in its Communicaton and Services Department.

Job Title Office Administrator
Organisational Unit Communication and Services Department
Duty Station Accra, Ghana
Grade S3
Purpose of Post This successful candidate will report to the Head of Communication and Services Department, and ultimately to the Secretary-General, and will be responsible for the following tasks:

Main Responsibilities

Ensure proper office management (supplies, equipment, logistics)

Deal with correspondence

Monitor implementation of the work programme of his/her Unit and ensure proper follow-up of decisions and actions

Arrange meetings and conferences

Maintains departmental records and oversees logistics needed for theoperation of the department, including the maintenance of the departmental mailing list and list of useful resource persons as well as clients.

Provides departmental support for travel by requesting an itinerary,ticket price information, and visas directly at the consulates; contacts hosts and arranges hotel accommodation, appointments, and processes travel expenses.

Screens correspondence, composes correspondence for signature bythe HCS.

Files documents and maintaining the relevant files of the department.

Disseminating publications, information, promotional materials toTarget audiences as required

Discharge any other duties as may be assigned

Profile

A good first degree, or equivalent professional qualification and a minimum five (5) years post-qualification work experience

Excellent written and spoken communication skills in English and at least a working knowledge of French or Arabic

Work experience in a local or international NGO

Familiarity with human resource managemen

Supervisory skills

Report writing skills

Proficiency in computer software programmes (Word, Excel, PowerPoint) and familiarity with e-mail and the Internet

Good typing skills

Duration of Position

The contract will be for an initial period of two (2) years, subject to a probationary period of six (6) months, and may be renewed.

Conditions of Employment

The AAU offers an attractive remuneration package, including a monthly inducement allowance paid in US Dollars.

The candidate will be entitled to annual leave of twenty-one (21) working days.

How to Apply

The Association of African Universities is an equal opportunity employer. As part of a conscious effort of the Association always to reflect this, women are strongly encouraged to apply.
Applications should comprise:

A statement of interest and fitness for the position

An indication of the date of availability to assume duty

A detailed curriculum vitae describing applicant’s professional experience and qualification for the position

Three (3) references letters

The application letters and other supporting documents of candidates should be sent in a sealed envelope marked Application Documents.
Each of the three reference letters must be sent under separate cover direct from the referee, sealed and marked Confidential Reference.
Both sets of documents must be sent to:

The Head of Communication and Services
Association of African Universities,
African Universities House,
Aviation Road Extension,
P.O. Box AN 5744,
Accra-North, GHANA
Tel: (233) 21 774495/761588
Fax: (233) 21 774821
Email: secgen@aau.org
Website: www.aau.org

Closing Date

12th June 2009

Applications received after this date will not be considered.

The Association of African Universities will respond to short-listed candidates only